WHO WE ARE: We are more than a nonprofit organization. We are a ministry of service that includes nearly 400 paid, professional employees dedicated to helping those in need to rebuild their lives and reach their full potential. Founded locally in 1911, the Northern California & Northern Nevada affiliate of Volunteers of America (VOA-NCNN) is one of the largest providers of social services in the region, operating more than 40 programs including housing, employment services, substance abuse, and recovery services to families, individuals, veterans, seniors, and youth. In fact, VOA-NCNN provides shelter or housing to over 3,500 men, women, and children every night.

OUR MISSION: To change individual lives, instill hope, increase self-worth and facilitate independence through quality housing, employment, and related supportive services. Volunteers of America Northern California & Northern Nevada inspires self-sufficiency, dignity, and hope by providing critical health and human services to thousands of vulnerable individuals and families across Northern California & Northern Nevada.

PROGRAM AND LOCATION: VOA, a Certified Great Place to Work, is recruiting for an Accounting Manager position for VOA-NCNN. Full-time employees (working 30 or more hours a week) are eligible for a benefits package that includes paid holidays, vacation, sick pay, health, dental, vision, life, and short-term disability insurance coverage.

POSITION SUMMARY:

The Accounting Manager is responsible for accounts payables, accounts receivables, payroll processing, and other assigned accounting functions as needed.  All work is completed in an accurate, timely, and professional manner in compliance with accounting regulations and department standards. Work is also performed in a cost effective and service-oriented manner as it relates to established organizational standards. Objectives include supportive interaction with program directors, staff, and outside service/product providers.

OBJECTIVES/ACTIVITIES:

A. Supervisory
1. Recruit, supervise, and train Payroll, AR, AP, Revenue Accounting positions
2. Review and approve timecards, time off requests, schedules 
3. Conduct performance reviews and provide mentoring
4. Organize/plan departmental events (team building, birthdays, etc.)

B. Payroll
1. Assist with technical issues for all payroll system related issues
2. Review payroll for accuracy
3. Ensure payroll is fully funded

C. Accounts Receivable
1. Review data entry and all receipts entered
2. Work with AR Accountant on collections

D. Accounts Payable
1. Review data entry and all payments prepared for processing
2. Review credit card statements and receipts

E. Revenue
1. Review/approve all contract billing invoices
2. Meet with programs regarding contract budget spending
3. Manage contract revenue tracking spreadsheet

F. Banking

1. Manage positive pay and exceptions 
2. Manage agency credit cards (new users, limits, replacements, etc.)

G. General Ledger
1. Work with Senior Staff Accountant on posting errors and reclasses
2. General ledger analysis and statistics

 
H. Reporting & Support
1. Ensure all internal reporting deliverables are met and documented on the server
2. Assist in monitoring visit requests
3. Provide 990 data support
4. Serve as backup for Payroll, Receivables, Payables, Revenue Accountants as needed
5. Document and report all concerns and/or infractions that can impact the program security.
6. Provide audit support as necessary and requested by Controller

I. Other
1. Secure approval for exceptions to standard policy 
2. Notify management of potential workflow problems and resource needs necessary to attain performance standards 
3. Communicate with on-site staff, Program Directors, employees, and product/service providers as required 
4. Comprehend and adhere to ethical standards, program philosophy guidelines, and confidentiality laws as well as employee handbook 
5. Assist with the training of temporary agency staff for accounting needs 
6. Assist in maintaining/updating computerized accounting system 
7. Continually learn and enhance technical and interpersonal skills 
8. Participate in both internal and external training as needed for growth and development.
9. Other Duties as Assigned

EQUIVALENT EDUCATION AND EXPERIENCE:

This position requires bachelor’s degree in accounting with at least five years accounting experience. One to three years of supervisor experience desired.  Must have demonstrated knowledge of and ability to perform the following: computerized accounting, payroll processing, accounts receivable/payable and insurance processing, Excel spreadsheets and double-entry accounting. Must have a willingness to accept responsibility and do repetitive and routine work. Good judgment and tact are required in handling confidential information. Provide services to employees and clients without ethnic or social prejudices. Must have the flexibility to work irregular hours and have the willingness to function as a team member.  Valid California driver’s license and ability to meet our insurance carrier’s guidelines required.

SPECIFIC SKILLS REQUIRED:

Computer data input
Excel
Ten-key calculator by touch
Strong math ability
Teamwork skills
Oral and written communication skills
Organizational skills
Analytical and decision-making ability

PHYSICAL REQUIREMENTS:

Lift and move up to 15 pounds
Physically able to lift boxes of files
Stand, walk, bend, stoop, and sit frequently
Kneel occasionally